Student Activity Centre (SAC)

Objectives of SAC

• To foster a sense of brotherhood among all Institute students by bridging gaps in gender, cultural preferences, and disparities in state of origin, academic programme, and branch of study.
• To promote extracurricular activities among all students of the Institute.
• To help students develop their leadership, entrepreneurship, and innovative skills.
• To conduct INTER-NIT competitions in Technical, Cultural, Athletics, Film and Music events and to organize other inter-institutional activities.
• To contribute to the development of a multicultural environment where students from various cultural backgrounds can cordially exchange experiences.

Societies Under SAC

The activities of SAC are organized under four societies, each focusing on one major aspect of campus life:

1. Technical Society (TS)
2. Athletics Society (AS)
3. Cultural Society (CS)
4. Film and Music Society (FMS)

The major activities of each society are broadly elaborated in the following sections. However, a society is free to expand its activities from time to time depending on the interest of the students.

Technical Society (TS)

1. To promote and encourage technical innovation and entrepreneurship among students by organizing seminars, symposia, training and workshops in emerging areas of Science and Technology.
2. To promote and encourage the interest of students in designing and developing working devices and physical models.
3. To promote and encourage computer-based activities including creative software, graphics-based models, games and other challenging applications, and to organize competitions in this area.
4. To conduct the technical festival "TECHNOZION" for students annually at the institute level in collaboration with academic departments. The festival focuses on physical and computer models, posters on scientific and technical topics, and presentations based on creative work.
5. To arrange lectures by eminent speakers on emerging areas of science and technology.
6. To encourage and manage participation of NITW students in reputed national-level competitions / seminars / conferences.

Athletics Society (AS)

1. To encourage all students of the Institute to participate in games and sports activities of their choice.
2. To administer games and sports activities on a day-to-day basis, and to organize the Annual Sports Day.
3. To administer participation of NITW students in reputed national-level sports / athletics competitions.
4. To organize coaching of students in various disciplines of games and sports.
5. To organize sports activities among incoming students with the objective of inducting them into the student mainstream.
6. To organize seminars, workshops, training camps, etc. on sports, games and related areas.

Cultural Society (CS)

1. To promote and encourage extracurricular activities of students in the areas of creative writing, poetry, drama, art, craft, sculpture, painting, photography, quizzes, etc.
2. To conduct workshops on creative writing and organize National or Institute-level competitions.
3. To organize different Institute-level functions — Independence Day, Republic Day, Institute Day, etc.
4. To organize cultural events like Inter-Hall competitions.
5. To organize the major cultural event of the year — the two-day long festival "SPRING SPREE".
6. To make a conscious effort to create a multicultural environment by promoting cultural events from different states of India.

Film and Music Society (FMS)

1. To organize an annual music, photography contest and dance festival covering events from all parts of the country.
2. To manage the SPIC MACAY chapter in the Institute and invite maestros to perform in the institute.
3. To facilitate practice sessions in music, photography and dance by the students.
4. To organize the major youth event of the year — the two-day long festival "YOUTH FEST".
5. To screen movies on a regular basis in the Institute Auditorium for students and staff members, covering films from all parts of the country.
6. To conduct a week-long film festival once a year covering films from all parts of the country.

Responsibilities of the President

• Overall coordination of SAC activities and events.
• To prepare and publish the annual calendar of SAC after obtaining approval of Dean (SW).
• To provide expert advice in conducting major events.
• To promote good hobbies and habits for the students and encourage students to actively take part in various competitions organized at NIT and by outside agencies.
• To represent SAC in various forums of the institute.
• To organize Institute Day and award of certificates.
• To divide responsibilities among Vice Presidents.

Responsibilities of the Vice Presidents

• To prepare, obtain approval of the President, and publish the annual calendar of activities and the budget of the particular Society.
• Encourage the students for participation in the activities of the respective societies and promote the interest of the students.
• Guide and advise the students from time to time.
• Conduct the meeting of the society at least once a month to review the progress of various activities.
• Take lead role of the society in conducting major events.
• Select teams for participation in competitions organized by both NITW as well as other institutes.

The Student Council

The activities of the Student Activity Centre will be managed by the student council through its selected representatives. The collective body of all functionaries — consisting of the Dean (SW), the President, the Vice Presidents, and all student representatives (including nominated members) — is called the Student Council. The Student Council will meet at least twice in each semester, at the beginning and ending of each semester. It will review and recommend the annual budget and approve the activities / expenditure of all the societies.

Every B.Tech 1st, 2nd, 3rd and 4th year will send TWO representatives, and M.Tech and PG (M.Sc / MBA / MCA) students will send ONE representative each to all societies, thus creating 40 representatives across the four societies of SAC. In addition, the Dean (SW) will nominate TWO representatives to each society, bringing the total number of representatives to 48.

The Executive Council

The Executive Council will be headed by the Dean (Student Welfare). The day-to-day affairs of the society will be managed by the President, four Vice-Presidents (one for each society) and 8 student members (General and Joint Secretary elected by each society). Every society will be managed by one Vice-President and a student body consisting of 12 representatives (10 from each society and 2 nominated by the Dean).

The Director shall appoint a faculty member of the Institute as the President of SAC, who will function under the guidance of the Dean (Student Welfare).

The Executive Council of the SAC will be as follows:

Faculty of Physical Education or SAS Officers will be permanent members.

A standing committee will be constituted as follows to discuss important emergency issues and dispose of them quickly when necessary. Depending on the issue, the Vice Presidents of the concerned society will be co-opted as members.

The functions organized by the SAC depend heavily on the support of the Hall administration. The Chief Warden and all Wardens of Halls are expected to participate strongly in the events, particularly the Inter-NIT sports, cultural, musical and technical meets like the Tech Fest, and the Inter-Hall sports meet along with cultural, music and technical competitions.

Selection of Student Members

The affairs of SAC shall be managed primarily by the student council under the guidance of faculty members. While the faculty mentors are nominated by the Director, student secretaries, joint secretaries and representatives are selected by the students of NITW. Selections will be held at the beginning of the academic year.

Nominated Posts

Two representatives will be nominated by the Dean (SW) to each of the four societies. The nominated members will have the same responsibilities and privileges as elected representatives. While making nominations, the Dean (SW) will take into consideration sections of the student population such as female students, postgraduate and research students, or students from specific geographical locations, departments and hostels who may not be adequately represented through the election process. Vacancies in the position of representatives, selected or nominated, will be filled by nomination by the Dean (SW) in consultation with the President, SAC.

Student Clubs

In addition to the four constituents of the SAC, students will be free to create and operate smaller forums focused on specific activities. A club may be established with a specific objective that is useful to students and does not conflict with that of an existing club. It should have a well-defined constitution, source of income and plan of expenditure. It must not discriminate, directly or indirectly, against students on grounds of religion, caste, state origin, gender, academic programme or any other criterion.

Some of the existing clubs are:

Technical Society (TS)

1. SAE Local Chapter
2. Software Development Club
3. Science and Hobbies Club
4. Satellite Applications Club
5. Innovation and Entrepreneurship Club and Honey Bee NITW Student Chapter
6. Robotics Club
7. Astronomy Club
8. TEDx
9. Business Club

Athletics Society (AS)

1. Fitness Club
2. NSS
3. Ek Bharat Shreshtha Bharat
4. Food and Health Club
5. Patriot Club

Cultural Society (CS)

1. Quiz Club
2. Literary and Debating Club
3. Value Education
4. Youth Red Cross
5. Nature Club
6. Painting Club
7. International Students Affairs

Film and Music Society (FMS)

1. Music Club
2. Electronic Amateurs Club (HAM Club)
3. Film Club
4. Anime and Comics Club
5. SPIC MACAY Heritage Club
6. Dance and Dramatics Club
7. Photography Club

The clubs are entitled to hold competitions and recommend award of certificates. The Vice President of the parent Society may, at his discretion, send an observer to maintain fairness and high standards of competition in the satellite societies.

Clubs can be associated with well-known national and international professional bodies (e.g. IEEE, SAE, etc.) and promote their activities on the NIT campus. However, formal association with commercial organizations leading to promotion of their products / services, strongly centralized non-profit organizations, or organizations espousing controversial activities or thoughts is forbidden.